Creating a New Manifest

Creating a manifest in Portmasters is a two-part process that captures all necessary shipment information for Bill of Lading generation.

Step-by-step process

Navigate to the Workspace and select the Export or Import board based on your operational role.
Click the + New Manifest button in the top right corner of the Manifest / BL column.
The manifest form will appear showing Part 1/2 – General Information.

Part 1: General Information

The first part of the manifest captures essential shipment and party information. A header bar displays the origin port, destination port, Export/Import designation, Booking ID, service type, and the assigned team member.

Vessel and voyage details

Vessel – Select the vessel from the dropdown (created in Vessel Management).
Voyage number – Select the voyage from the dropdown to link to a scheduled sailing.
Line – Select the shipping line operating this voyage.

Bill of Lading information

MBL (Master Bill of Lading) – Enter the Master BL number.
MBL Date of Issue – Select the issue date (DD/MM/YYYY).
HBL (House Bill of Lading) – Enter the House BL number.
HBL Date Issue – Select the issue date (DD/MM/YYYY).

Shipment dates and classification

Load date – Select the date cargo was loaded onto the vessel (DD/MM/YYYY).
HS Code – Enter the Harmonized System code for the cargo.

Parties involved

Shipper – Select or create the shipper.
Consignee – Select or create the consignee.
Notify Party – Select or create the notify party.
Invoice Client – Select or create the invoice client.
Delivery Agent – Select or create the delivery agent.
Free Time – Select the applicable free time policy.

Freight and cargo details

Freight type – Choose Prepaid or Collect.
Number of packages – Enter total package count.
Gross weight – Enter total gross weight (KG).
Package type – Select the type of packaging.
Goods description – Enter a detailed description of the goods.
Volume – Enter total cargo volume (CBM).
LC number – Enter the Letter of Credit number, if applicable.
Remark – Add any special instructions or notes.

When finished, click Next to move to Part 2.

Part 2: Container Information

The second part of the manifest captures container-specific details. The same header bar remains visible.

Container details

For each container in the shipment:

Container – Select an existing container from the dropdown or click the + icon to add a new one (from Container Management).
Once a container is selected, other fields (number, size/type, tare weight) are filled automatically based on its details.

Adding multiple containers

Click the + Add button to add additional containers to this manifest.
Each container has its own selection and details.
You can add as many containers as needed.

Click Back to return to Part 1 and modify general information.
Click Save Manifest to create the manifest and add it to the Workspace.

Success confirmation

Once saved, the manifest card will appear in the Manifest / BL column on the Workspace board. The card displays the route (origin → destination), booking ID, and status indicators.